Access them from: Reports » Fields » Field Listing

• Pay ending date is less than the 6th day of the month:
  Sugar4 uses the balance of earnings for the previous month. If his earnings do not put the employee into the next bracket, additional deductions are not computed.
  EXAMPLE:
  Juan de la Cruz earned P1,100 for the period Feb. 26 to Mar. 4.
  The break down is: Feb. 26 – Feb 28 (P200), Mar. 1 – 4 (P900)

  Since the pay ending date (Mar. 4) is less than 6 days, Sugar4 computes SSS for the month of February. With previous SSS deductions, Juan’s earnings of P200 is not enough to move him into the next bracket and no further deductions are made.

• Pay ending date is greater than the 6th day of the month:
  Sugar4 uses the current month’s earnings. In this situation, the employee’s earnings for the current month (March) is not enough to reach the minimum SSS bracket.
  EXAMPLE:
  Juan de la Cruz earned P1,100 for the period Feb. 26 to Mar. 10.
  The break down is: Feb. 26 – Feb 28 (P200), Mar. 1 – 10 (P900)

  Since the pay ending date (Mar. 10) is greater than 6 days, Sugar4 computes SSS for the month of March.

  Juan’s earnings for March is only P900 and so SSS is not deducted.

• Does the employee have an SSS/Phil. Health number?
  Go to the Employee’s 201 record and check if his SSS/Phil. Health number has been filled up.

  If it is set to None, Sugar4 will not deduct contributions.

• Does the employee have previous deductions for the month?
  Check previous payrolls for the month to see if SSS or Phil. Health has been deducted.

  If he has previous deductions then his earnings for this payroll are not enough to put him into the next bracket.

  If he does not have prior deductions for the month, then his earnings are not enough for the minimum SSS/Phil. Health bracket deduction.

• Will you use the rate again?
  For certain activities, rates are incremental e.g. Weeding rates increase depending on the weed coverage, so you may have rates like: Weeding 500, Weeding 550, Weeding 600.

  In this situation, you should just a new rate to the Rates and Wages table.

  If the wage is changing based on a labor order e.g. increase in the minimum daily wage, then you need to edit the rate for the specified work.

• Have you finalized your current payroll?
  Make changes to rates only after you have written the current payroll and before entering new daily time records.

  Otherwise existing, unpaid daily time earnings for that activity will reflect the new rate.

  If the rate changes in the middle of the payroll period, add it as a new record.

Change the lower and upper income brackets and define the new range of contribution as set by SSS.

Note: This also applies to the Phil. Health table.

Set the Security Level to Low.

The next time you open Sugar4 you will see the Login screen first.

Go to Reports » Farm » Manpower Complement.

The date range should be the same as your payroll period. Look for any earnings that show up as #Error instead of a proper amount.

Take note of the date, field number, employee and work.

Go back to the Field Input (Field » Field Input – either Labor or Extras) and go to the date and field you noted earlier. Now find the employee and his work. Delete that DTR and enter the daily time again.

Prepare the payroll and you will be able to view the Payroll Summary (with fields).

Change the margins so that the report pages do not overflow.

If you are using a dot matrix LX 300+ printer, please consult your printer manual to see how to adjust the default left margin.

Next create the link between company, farm and the new crop year inside Database » Annual Information » Farms.

Be sure to click on Save.

Go back to the CY Settings and refresh. The latest crop year is now listed.